Minutes

The regular meeting of the Port Sheldon Township Board was held on Thursday, July 10, 2008 at 6:00 p.m. PRESENT: Howard Baumann, Kathy Van Voorst, Gerald Smith, Bill Monhollon and Esther Van Slooten. Attorney Rodney Schermer, Assistant Fire Chief Mike TerVree, County Treasurer Brad Slagh and 2 township resident were also present. Howard Baumann led the pledge of allegiance and Gerald Smith offered an invocation. A motion was made by Monhollon to approve the agenda. The motion was supported by Smith and carried. A motion was made by Smith to approve the minutes of the June 12, 2008 Township Board Meeting. The motion was supported by Monhollon and carried.

A motion was made by Van Voorst to accept the financial report. The motion was supported by Smith and carried.

CORRESPONDENCE:

A letter from Lakeshore Ethnic Diversity Alliance regarding support.

A letter from OAISD regarding emergency shelter.

A letter from Carol Beard regarding Helena Ave.

A motion was made by Monhollon to accept the correspondence. The Motion was supported by Van Slooten and carried.

A motion was made by Monhollon to grant the request of the OAISD designating the Port Sheldon Township Hall as a staging area for staff and students of Careerline Tech Center and Sheldon Pines School in the event of an emergency pending submission of certificate of insurance. The motion was supported by Van Slooten and carried.

COMMITTEE REPORTS:

ZONING: 9 building permits were issued in June with 2 new house starts.

FIRE DEPARTMENT: The report of the fire department indicated the department responded to 14 calls and held 2 meetings in June. Assistant Chief TerVree indicated Tom Hofman is in the top of his class and will be graduating from Fire Fighter Training Academy tomorrow.

A motion was made by Van Slooten to accept the committee reports. The motion was supported by Smith and carried.

A motion was made by Van Slooten to accept the resignation of Jaime Cartledge from the fire department. The motion was supported by Smith and carried with 5 yes roll call votes.

Discussion: added traffic lane approaching trash service.

County Treasurer Brad Slagh gave a presentation and insights of his new job as County Treasurer.

Brad Lyons Holland Engineering Project Manager explained the extra-unbilled additional services regarding the Blair Street Path.

A Motion was made by Monhollon to authorize the extra expenses for the Blair Street Path for $12,468.30. The motion was supported by Smith and carried with 5 yes roll call votes.

A motion was made by Monhollon to adopt an ordinance to amend the Port Sheldon Township Zoning Ordinance and the Zoning Map of Port Sheldon Township by rezoning tax parcels. 70-11-01-400-007, 70-11-01-400-014, 70-11-01-400-015, 70-11-01-400-017 from Agricultural to R-1. The motion was supported by Van Slooten and carried with 5 yes roll call votes.

A motion was made by Van Voorst to adopt an ordinance to amend the Port Sheldon Township Zoning Ordinance, to add a new section 4.37 providing the general provision for unclassified uses. The motion was supported by Smith and carried with 5 yes roll call votes.

A motion was made by Monhollon to table the Helena Ave. retaining wall work proposal until the new estimate is provided. The motion was supported by Smith and carried.

The request of the Port Sheldon Beach Association for a variance from Private Road Ordinance #41, which was tabled at the February 14, 2008 meeting, was taken off the table. Bryan Jones representing the association explained the four variances needed. Road and shoulder width, road crown and turnaround. It was determined the request meets the criteria for granting of the variances outlined in Private Road Ordinance #41 Section 1.08 Variances.

A motion was made by Monhollon to grant the request from the Port Sheldon Beach Association for a variance from Private Road Ordinance #41 Section 10.3 G, Section 1.04 E subject to permits obtained from MDEQ, O.C. Drain, and O.C. Road Commission’s along with filing of a new maintenance agreement. The motion was supported Van Voorst and carried.

A motion was made by Smith to forward to the Ottawa County Drain Commission the petition, circulated by Roland Wolters, with 22 signatures, regarding an addition to the Munn Drain. The motion was supported by Van Slooten and carried.

A motion was made by Smith to adopt a resolution adopting Municipal Employees’ Retirement System of Michigan Defined Benefit Program. The motion was supported by Van Slooten and carried with 5 yes roll call votes.

A motion was made by Monhollon to adopt the Municipal Employees’ Membership Agreement The motion was supported by Van Slooten and carried with 5 yes roll call votes.

A motion was made by Smith to adopt a resolution for defining a day of work or hours per month for MERS Retirement Purposes. The motion was supported by Van Slooten and carried with 5 yes roll call votes.

A motion was made by Monhollon to adopt a resolution directing electronic payment of invoices to the MERS. The motion was supported by Van Slooten and carried with 5 yes roll call votes.

A motion was made by Monhollon to adopt a resolution-adopting Act No. 88. The motion was supported by Smith and carried with 5 yes roll call votes.

A motion was made by Smith to adopt a resolution to exclude temporary employees from membership in MERS under plan document. The motion was supported by Van Slooten and carried with 5 yes roll call votes.

A motion was made by Van Voorst to authorize a change in streetlighting covering the addition of improvements at 164^th and Butternut Drive. The motion was supported by Smith and carried with 5 yes roll call votes.

A motion was made by Monhollon to authorize expenses that may be incurred for the NATaT Conference in September. The motion was supported by Smith and carried.

A motion was made by Monhollon to pay the bills, supported by Van Slooten and carried.

A motion was made by Van Slooten to adjourn, supported by Smith and carried.

Meeting adjourned 725 p.m.

Kathy Van Voorst, Clerk